Services – patient recruitment

Ready to ensure the success of your next patient recruitment project?

Connecting patients with studies is our thing

Clinically Media is an award-winning, full-service agency specializing in patient recruitment and retention in clinical research. 

Unlock the Full Potential of Your Clinical Trial with Clinically Media

86% of clinical trials fail to meet enrollment goals

Join the 14% of Successful Studies that Meet Their Enrollment Goals and Advance Medicine Today

Let Us Help You Connect with a Diverse Population of Potential Participants and Overcome Obstacles to Clinical Research Progress

Around 86% of clinical trials fail to meet their enrollment goals, delaying or preventing new drugs from reaching patients. Clinically Media mitigates enrollment obstacles and progresses medicine by finding diverse populations of patients who may benefit from participating in clinical research.

A Tailored Approach to Patient Recruitment

At Clinically Media, we understand that a comprehensive approach to patient recruitment requires a carefully chosen mix of services to reach desired business and marketing goals. That's why we tailor our campaign offerings based on the results of our market research and strategic planning. This ensures that your campaign benefits from the most effective combination of services, maximizing your return on investment.

How we help

We’re devoted to improving diversity in clinical research through efficient, scalable, and data-driven marketing strategies. Trust our expertly-designed recruitment campaigns to keep enrollment goals on target.

Let us show you the world – We thrive the most during our full-service central campaigns, which typically involve a combination of traditional advertising and strategic partnerships with advocacy groups, on top of other creative ways to fill your study, keeping diversity at the forefront always. 

Our team of digital marketing experts use sophisticated data to segment consumers by demographics or interests in order to reach the right target audience.

  • Digital advertising methods are our go-to’s, including PPC, Google Ads, social media ads, and more. 
  • Captivate your target audience with our functional, visually appealing digital, social media, and print advertisements (brochures, flyers, posters, etc).

We create and execute a strategic plan that aligns with your time and budget constraints. Our adaptability ensures your goals are met despite any unforeseen obstacles or changes.

Already working with another agency? We’ll manage the project from an expert’s point of view, assuring better results. 

We design and build study websites that effectively pull in audiences and convert them to the next stage in the clinical trial process.

We provide valuable resources – portal software and training materials – and round-the-clock support for each of your research sites. This keeps both parties connected and motivated throughout the enrollment process.

Sophisticated analytics are gathered and presented during each stage of the recruitment campaign. This ensures we are optimizing performance, reducing costs, and maintaining a streamlined campaign.

In-depth, useful analytics and reporting on campaign progress, including insight into enrollment progress of referrals on a site-level. 

Clinically Media’s Proprietary Referral Management Software. Learn more about why your study would benefit from Clinically Portal

The Clinically Media Way

Our campaigns are:


Our campaigns are backed by extensive market research, resulting in superior strategies that drive results and deliver unmatched value

Fully Custom

Our fully customized approach to patient recruitment sets us apart, delivering unique and effective campaigns that surpass cookie-cutter solutions.


Our approach to patient recruitment is grounded in data and analytics, resulting in superior campaigns and exceptional outcomes that exceed industry benchmarks.

Maximize Your Investment

Effective Patient Recruitment with Clinically Media's Custom Approach

Invest in the right solution from the start with Clinically Media. Our patient-centered recruitment campaigns guarantee timely trial fill and minimize the financial risk that comes with missed enrollment deadlines. Our personalized approach combines your specific requirements with our marketing, design, and analytics expertise, ensuring a seamless and ultimately cost-effective solution.

Data-driven strategies

In-depth analytics Reports

Customized Approaches

adaptable programs

Small, highly specialized team

Award-Winning Agency

Part 1

Research & Strategy

A Comprehensive Patient Recruitment Process

Customized Campaign Strategy
  • Selecting the right mix of services to reach patient enrollment goals
  • Ensuring efforts are targeted, impactful, and drive continuous improvement
In-Depth Market Research
  • Delving into the healthcare market and target audience
  • Analysis of market trends and effective engagement methods
  • Sourcing valuable insights to inform strategic marketing plan
Part 2

Material Development

Customer-Centric Communications

Branding, Messaging, and Content​
  • Strategy brought to life through customer-focused approach
  • Brings insights from market research to inform tailored campaigns
  • Clear and consistent communication ensured by branding experts
  • Appealing content created by media team to resonate with target audience
  • End result: a set of creative materials that drive engagement and deliver results
Part 3


Data-Driven Campaign Implementation and Optimization

Strategy and Material Implementation
  • Our team implements the strategy and materials developed in Part 1 and Part 2, delivering a comprehensive healthcare marketing campaign that drives engagement and delivers results.
Data-driven Optimization
  • Our team uses data-driven approaches to measure and analyze the impact of the campaign, ensuring that we are continuously optimizing and improving the performance and outcomes of the marketing efforts.
Continuous Improvement
  • Our focus on data-driven optimization and continuous improvement ensures that your healthcare marketing campaign will deliver the best possible results and drive continuous improvement over time.

Big partnerships, big benefits

Success stories

We’re devoted to improving diversity, equity, and inclusion in clinical research through efficient, scalable, and data-driven marketing strategies that keep enrollment goals on target.


People talk


Clinically Media has been a total success with our practice! The one-on-one professionalism and honest dedication to growing our population has been a resounding success. We look forward to our continuing relationship, thank you!

Study Coordinator

Windsor Dermatology/Psoriasis Treatment Center of Central New Jersey

Clinically Media exceeded our expectations in their recruitment support for Brickell’s two Phase 3 trials. They were efficient and nimble in providing both an umbrella recruitment strategy and customized support directly to sites to ensure our aggressive enrollment goal was met.

Clinical Operations, Project Manager

Brickell Biotech

A true partner from the very beginning -- Clinically Media is a go to team for establishing corporate branding and commercialization planning.  Whether our needs be complete website redesign, social media strategy or efficient market research execution, Clinically Media delivers on time, on budget, with quality work and creative recommendations.  I’d highly recommend this team as an extension of your own.

Commercial Marketing


Clinically Media delivered outstanding, high quality creative, visual and graphic web-based solutions within our agreed timelines. I enjoyed collaborating with Victoria and her team, and will definitely consider using their services for future clinical studies. I strongly recommend Clinically Media to other companies.

L. A. Romel

Principal at Lawrence Romel Consulting

Clinically Media’s efficiency and attention to detail contributed to the enrollment success of the Sahara axillary hyperhidrosis study.

Erin Tims, Senior Clinical Director

Candesant Biomedical

Clinically Media did very well and are easy to work with. Will work with them again in the future for sure. And their portal is easy to navigate. Keep doing what you're doing!

James, Study Coordinator

Windsor Dermatology/Eczema and Psoriasis Treatment Centers of NJ

The Clinically Media team is efficient and flexible. They brought new, customized solutions to our recruitment campaign for melasma patients, and they surpassed our goal number of referrals. We enjoyed working with them and hope to work together again in the future.

Dr. Dhawan

Center for Dermatology

We love working with the Clinically Media team. They provide professional, informed marketing advice and analytics, and they always create on-brand and engaging images and captions for Brickell’s social channels.

Chief Marketing Officer

Brickell Biotech

I can't say enough about the quality of work, responsiveness, and flexibility that Clinically Media brought to the project. I hope to have another project that needs Clinically Media's services.

Clinical Operations

Brickell Biotect

Communication was excellent! Worked well with changing a few things to bring in more referrals.

Clinical Research

Hamzavi Dermatology

We are so happy to have partnered with Clinically Media. Working in a small start up environment, we lacked not only resources but expertise. The ideas that CM brought to the table were innovative and fresh, and we saw our boost in enrollment immediately. Victoria and Brenda were not only flexible, but problem solvers -we are grateful to have worked with such a wonderful company.

Prism Study, Parkinson's Disease


Referral management, the right way

Clinically Portal is Clinically Media’s proprietary referral management software

For sponsors, Clinically Portal offers game-changing analytics of referral and enrollment progression not typically available to sponsors, such as the referral source of randomized patients. 

For research sites, Clinically Portal means easy access to pertinent referral information like contact details and prescreening status, conveniently accessed through a customizable dashboard. 

Before you go...

Have you heard about our Recruitment Essentials Kit?

Jumpstart patient recruitment with a set of affordable recruitment materials